Photography & Art Competition Terms and Conditions

By submitting an entry, the entrant or their parent or legal guardian if the entrant is under 18, agrees to the following terms and conditions.

1. Competition details

The Photography and Art Competition is being held by Maitland Framing Gallery as part of our October fundraiser Frames of Hope supporting The Breast Cancer Foundation

Entries close at 24th October at 11:59pm.

All completed entries must be delivered to:

Maitland Framing Gallery
5 Woodford Place, Thornton

Entries will be displayed and judged at our fundraising event on 31st of October 11am to 3pm.

2. Categories and age groups

Entries will be judged separately in the following categories:

Photography
Art

Each category will include the following age groups:

Junior: Under 11
Youth: 12–17 years
Adults: 18 years and over

The entrant’s age on the competition closing date will determine their age group.

3. Entry fee

The entry fee varies per entry per age please see "entry fees" on main page

Entry fees must be paid before the closing date. An entry is not confirmed until the completed entry form, payment and finished piece have all been received.

Entry fees are non-refundable unless the competition is cancelled by Maitland Framing Gallery.

All entry fees will be donated to The Breast Cancer Foundation

4. Entry requirements

The competition has an open theme.
Entries must be the entrant’s own original work.
AI-generated photographs or artwork will not be accepted.
Entries must not copy or infringe another person’s artwork, photograph, copyright or intellectual property.
Entries must be suitable for a family-friendly public display.
Maitland Framing Gallery may refuse or remove an entry containing offensive, discriminatory, unlawful or inappropriate material.
Each finished entry must be no larger than A3.
All entries must be securely mounted with matboard onfoamcore at a minimum and ready for display.
Framed entries may be accepted, provided they are safe and suitable for display.
Maitland Framing Gallery can assist with printing and mounting for an additional cost. Assistance must be arranged before the entry deadline.
Any digital file uploaded through the entry form is for entry administration and reference. The finished, display-ready piece must still be delivered by the closing date.

5. Photography entries

Photography entries may include reasonable editing such as cropping, colour correction, exposure adjustments and retouching. AI-generated images or AI-generated elements must not be added.

The entrant must have permission from any identifiable person appearing in their photograph. Where an identifiable person is under 18, permission must be obtained from their parent or legal guardian.

The entrant is responsible for obtaining any necessary permission to photograph people, animals, private property, artwork or other protected material.

6. Entrants under 18

Entrants under 18 must have permission from a parent or legal guardian.

The parent or guardian must complete the relevant section of the entry form and agree to these terms and conditions on the entrant’s behalf.

7. Copyright and promotional use

By entering, the entrant gives Maitland Framing Gallery permission to:

Publicly display the submitted entry during the competition and associated fundraising event.
Photograph or film the entry while it is on display.
Share images of the entry on its website, social media and other promotional material relating to the competition, exhibition or fundraiser.
Include the entrant’s first name, age group, artwork title and award received when promoting the competition.

This permission is non-exclusive and royalty-free. Maitland Framing Gallery will not sell reproductions of an entrant’s work or use it on products without obtaining separate permission.

8. Judging

Entries will be judged by the appointed photography and art judges.

Judging will consider creativity, originality, presentation and overall impact, with consideration given to the entrant’s age group.

The judges’ decisions are final. Feedback, scoring details and correspondence regarding judging decisions may not be provided.

Judges must disclose any personal connection to an entrant and will not judge an entry where a conflict of interest could affect or appear to affect their impartiality.

9. Prizes

Prizes will be awarded as advertised for each category and age group.

Prizes are not transferable or redeemable for cash unless stated otherwise.

Judging will occur by 2:30pm on the 31st of October & Winners will be announced by 5pm, 31st October via website and Facebook and contacted using the details provided on their entry form.

If a winner cannot be contacted or does not claim their prize within 10 days, Maitland Framing Gallery may select another recipient or deal with the prize at its discretion.

10. Care, damage and loss

Maitland Framing Gallery will take reasonable care of all entries while they are in its possession.

However, entries are submitted and displayed at the entrant’s own risk. To the extent permitted by law, Maitland Framing Gallery is not responsible for accidental loss, theft or damage occurring during delivery, display, storage or collection.

Entrants should not submit irreplaceable originals if they are uncomfortable with this risk.

Nothing in these terms excludes any rights or guarantees that cannot legally be excluded under Australian law.

11. Collection of entries

Entries may be collected from Maitland Framing Gallery between 3pm 31st October & 12th November 2026.

If an entry cannot be collected during this period, alternative arrangements must be made with the gallery in writing before the final collection date.

Entries remaining uncollected after 13th November 2026 may be donated, recycled or disposed of. Maitland Framing Gallery is not required to store entries indefinitely or post them back to entrants.

12. Disqualification or cancellation

Maitland Framing Gallery may disqualify an entry if:

The entry form is incomplete or contains false information.
Payment or the finished entry is not received by the deadline.
The work does not meet the entry or display requirements.
The work is not the entrant’s original creation.
Required permissions have not been obtained.
The entrant breaches these terms and conditions.

Maitland Framing Gallery may change, postpone or cancel the competition if circumstances outside its reasonable control make this necessary. Entrants will be contacted if a significant change occurs.

13. Personal information

Personal information collected through the entry form will be used to administer the competition, contact entrants, organise judging, announce winners and ensure entries are returned correctly.

Contact details will not be published or added to a marketing list without separate consent, except where disclosure is required by law.

For entrants under 18, only the entrant’s first name, age group, artwork title and award may be published unless their parent or guardian provides further consent.

14. Acceptance of the terms

Submitting an entry confirms that the entrant or their parent or legal guardian has read, understood and agreed to these terms and conditions.

An entry will not be accepted unless the required agreement boxes on the entry form have been completed.